Terms & Conditions

1.1 Legal Framework
These Terms & Conditions and our Privacy Policy, together with any other written information we brought to your attention before we confirmed your booking, form the basis of your contract with VIP TRIPS FOR KIDS LTD. (“we” or “us” or “our”).

1.2 Party Leader Authority
To confirm a booking, as a child’s legal Guardian or Party Leader you accept the following terms and conditions on behalf of any child/children and adults you enrol onto an experience, itinerary, or hotel with VIP TRIPS FOR KIDS LTD. and will be our sole point of correspondence and contact.

1.3 Acceptance of Obligations
Please read them carefully as they set out and explain the responsibilities and obligations undertaken by all parties when booking with us.

2.1 Scope of Services & Standalone Ticketing Exclusions
The Company functions strictly as an end-to-end travel design and ground logistics provider. To maintain our operational precision and service standards, the Company reserves the right to decline requests for standalone attraction ticketing, individual single-day guide services, or isolated transport transfers outside of a fully managed, comprehensive itinerary framework.

2.2 Booking Confirmation
Once full payment is made you will be allocated your specific itinerary schedule or hotel, and a confirmation email will be issued to you. This is your confirmation of booking. This should be printed and saved for your own reference.

2.3 Email Delivery
We accept no responsibility for incorrect email information or an inability to deliver email. If your confirmation does not arrive on time or at all, then you must ask us to resend the email confirmation of the tours, experiences, hotel, and transport you have paid for.

2.4 Official Communications
All bookings will be confirmed by email.

2.5 Unpaid Reservations
We reserve the right to sell any places or slots reserved without full payment.

2.6 Accuracy of Documentation
It is the responsibility of the client to check the accuracy of dates booked upon receipt of their travel documents.

2.7 Liability & Tour Operator Insurance
VIP TRIPS FOR KIDS LTD. is covered by Tour Operator and Travel Agent Insurance. To indemnify the Insured in respect of Legal Liability arising from the business as a Tour Operator and/or Travel Agent, including as Organiser as defined in the Package Travel and Linked Travel Arrangements Regulations 2018, as more fully described in the policy wording. Policy Number: 230293854.

2.8 Travel Insurance Exclusions
There is no travel insurance cover included in the price of the itinerary package or experiences.

2.9 Mandatory Travel Protection & Property Disclaimer
We strongly recommend that you take out comprehensive travel insurance cover for cancellation, medical expenses, personal accident, personal baggage, money, and public liability before you travel. You may not be accepted as a VIP TRIPS FOR KIDS LTD. passenger unless you have arranged satisfactory insurance. We accept no responsibility for the theft, loss, or damage to personal belongings at any time during the duration of your trip.

3.1 Notice of Cancellation
Cancellation of your booking must be submitted in writing or via email directly to VIP TRIPS FOR KIDS LTD. at enquiries@viptripsforkids.com.

3.2 Attractions & Experiences Policy
Each Attraction and Experience with VIP Trips For Kids Ltd has a specific cancellation policy. It will be advised before booking, and precisely listed on the booking confirmation, at the time of confirmation, and on the invoice. A specific note will also appear within the proforma / invoice on the line-item of the respective service for full transparency. It remains your responsibility to carefully review your proforma and its specific cancellation guidelines.

3.4 Hotel Bookings
Each hotel has a specific cancellation policy. It will be advised before booking, and precisely listed on the booking confirmation, at the time of confirmation, and on the invoice. A note will also appear in the proforma / invoice in the specific line of the service so that it can be clearly seen. It is your responsibility to carefully read your proforma and its specific cancellation policy.

3.5 Insurance Claims
If the reason for your cancellation is covered under your insurance policy, you may be able to make a claim under that policy.

3.6 Special Offers Limitation
Trips already booked cannot be cancelled and rebooked where special offers are made available. This applies to any and all special promotional offers that may be made available.

4.1 Processing Timelines
Any refund which has been agreed with the management of VIP TRIPS FOR KIDS LTD will be processed within 28 days.

5.1 Discretionary Itinerary Adjustments
We reserve the right to change our typical itineraries at any time and at our discretion. As professionals, we will endeavour to avoid this and if this is necessary, we will substitute alternative arrangements of comparable monetary value.

5.2 Force Majeure & Unforeseen Events
We reserve the right to alter our itinerary in the event of happenings outside the control of VIP TRIPS FOR KIDS LTD. This includes any unforeseen circumstances, weather restrictions, or lack of operating volume required to execute the trip.

5.3 Minimum Booking Capacities
In order for VIP TRIPS FOR KIDS LTD. to run specific group logistics, it is necessary for us to have a certain volume of participants attending. In the case of low numbers, we reserve the right to secure alternative luxury means of transport to satisfy the schedule.

5.4 Experience Enhancements
We are constantly striving to make our trips even more brilliant than they are perceived by many to be; therefore, should unique attractions or slots open to us that we feel will enhance your experience, then we reserve the right to include these in your family’s best interests.

5.5 Pricing Reductions
We reserve the right to decrease the price of our itineraries at any time.

5.6 Vehicle and Chauffeur Sourcing
The Company coordinates and provisions all private transportation through a strictly vetted network of premium, licensed third-party transport operators. All vehicles and professional chauffeurs contracted on your behalf are selected to align exactly with our brand’s strict quality, luxury, and safety baselines.

5.7 Marketing Collateral Changes
We reserve the right to launch amended digital or physical brochures into the public domain at any time.

6.1 Transit & Arrival Variations
It is your responsibility to ensure your party meets their scheduled itinerary drivers and hosts at the mutually arranged points. Because of the bespoke nature of travel logistics, VIP TRIPS FOR KIDS LTD. will not be liable if any transportation service leaves or arrives later than its specified time. VIP TRIPS FOR KIDS LTD. will endeavour to ensure that departure and arrival times are met precisely, and we ask for client flexibility.

6.2 Operational Authority & Group Safety
Your appointed VIP TRIPS FOR KIDS LTD. on-ground coordinators, hosts, or drivers may need to make immediate decisions in the interests of safety. It is a strict condition of booking that all participants comply with the authority and decisions of the appointed representative of VIP TRIPS FOR KIDS LTD. If a participant does not comply with the said representative or is incompatible with the general enjoyment and well-being of the tour party, we reserve the right to refuse to allow that individual to continue with the itinerary.

6.3 Interruption of Service
In the event of an itinerary suspension under clause 6.2 due to behavioural issues, or in the case of severe illness during the trip, the primary client or legal guardian will be responsible for coordinating immediate collection or alternative logistics. VIP TRIPS FOR KIDS LTD. will not be liable for any refund, compensation, or any additional logistical costs incurred by you. We cannot accept liability for the behaviour of others on your tour, nor if facilities are curtailed as a result of their actions.